In Year Admissions for all other Year Groups

From January 2018 the Academy is responsible for admissions for the in-year applications and for applications for year groups other than the normal point(s) of entry. The Local Authority (LA) will provide parents/carers with a suitable form to apply for a place in a school for which they are not the admissions authority and provide information about places still available in all schools.

The University of Kent Academies Trust will consider all such applications and if the year group applied for has a place available in the appropriate band the Academy will admit the child unless the applicant has significant behavioural issues (other than at the normal admission point i.e. Year 7) in which case the child will be referred to the LA Fair Access panel. If more applications are received than there are places available, the oversubscription criteria below shall apply. Parents/Carers whose application is turned down will be informed of their right to appeal against the refusal of a place.

The Academy will on receipt of an in year application notify the LA of both the application and its outcome, to allow the LA to keep up to date figures on the availability of places in the area.

Where the University of Kent Academies Trust does not wish to admit a child with challenging behaviour or attendance issues outside the normal admissions round, even though places may be available, it will refer the case to the LA under the Fair Access Protocol. 

1.The Appeals Process

Parents/Carers will have the right of appeal to an Independent Appeal Panel if they are dissatisfied with an admission decision of the Academy. 

The Appeal Panel will be independent of the Academy and will be comprised of a minimum of three members who will include: 

a) at least one independent lay person (someone without personal experience in the management of any school/academy or provision of education in any school except as a school governor or in another voluntary capacity); and 

 b) at least one independent person who has experience in education, and who is acquainted with educational conditions in the local area, or who are parents of registered students at a school.

 Parents/Carers have the right to attend the Appeal Panel meeting in person and to make an oral representation; that is, to clarify or supplement their written appeal. The Parent/Carer may be accompanied by a friend, adviser or be represented. Parents/Carers may also bring an interpreter. The Academy may also be represented at the Appeal Panel meeting. 

The arrangements for appeals will be in line with the Code of Practice on School Admission Appeals published by the Department for Education. 

The letter sent to Parents/Carers notifying them of the outcome of the admissions process and the fact that they have been unsuccessful will provide the Parent/Carer with a written statement detailing reason(s) why it has not be possible to allow the child to attend the Academy and will explain the parents/carers right of appeal. The notification will specify the date by which an appeal must be made, such date to be at least 14 days from the date on which the notification is posted. An application for an appeal hearing which arrives after the due date will normally only be considered where the parent/carer can demonstrate that there was a reasonable cause for the appeal not to be made in time. 

Parents/Carers wishing to appeal against an admission decision by the Academy should write to the Clerk to the Appeal Panel at the address given in the admission decision letter from the Academy. Other documentation may be submitted in support of an appeal and should be lodged with the Clerk to the Appeal Panel not less than 7 days before the appeal hearing. The Appeal Panel will have the discretion to refuse to admit late evidence. Any materials presented by the Academy to the Clerk will be sent in advance to the parents/carers and materials presented by the parents/carers will be sent in advance to the Academy. The basic principle followed is that all information presented to the Clerk as part of the appeals process is available to all parties to the appeal. 

Parents/Carers will be given 10 days notice of the appeal hearing, unless they agree to a shorter period of notice. Where a parent/carer fails to attend an Appeal Panel hearing for which 10 days notice has been given (or a shorter period if the parents have given their prior agreement), the Clerk will offer a second hearing and provide 10 days notice of that appeal hearing, unless parents/carers agree to a shorter period of notice. In offering a second hearing, the Clerk will advise the parents/carers in writing that if they do not attend the second hearing, their written appeal will be considered by the Appeal Panel in their absence.

2. The Over-subscription Criteria

If more applications are received than there are places available the oversubscription criteria shall apply:

a.  Children in public care or previously looked after, but ceased to be so because they were adopted (or became subject to a residence order or special guardianship order).

b.  Current family association (i.e. elder brother or sister in the Academy at time of application who will still be attending when the applicant child is admitted. In this context, brother or sister means:

  • A natural brother or sister (including adopted siblings)

  • Step brother or sister

  • Foster brother or sister

  • Those who live as brother or sister in the same house

c. Children of staff ( where the member of staff has been employed for two years or more at the time at which the application for admission to the Academy is made and/ or where the member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage).

d. Nearness of children’s homes.

Waiting Lists 

Where in any year Brompton Academy receives more applications for places than there are places available, a waiting list will operate until at least late October.  This will be maintained by the University of Kent Academies Trust and it will be open to any parent /carer to ask for his or her child’s name to be placed on the waiting list, following an unsuccessful application.  

Children’s position on the waiting list will be determined solely in accordance with the oversubscription criteria set out above. Where places become vacant they will be allocated to young people on the waiting list in accordance with the oversubscription criteria.

Please click HERE to access our Admissions In Year Casual Form